Process automation saves hundreds of thousands: Which companies is it suitable for and why should it not be postponed?

September 26, 2022
8 minutes
Readings
computers

Do you sometimes feel like you spend too much time on routine tasks every day? Can you imagine a world where you and your employees would only focus on truly important processes? If your answer is yes, get acquainted with modern cloud automation. 

Article Contents:

Automation saves both money and time

Automation is not a modern term or trend of today. Let's take Ford Motor Company, for example, which was the first in the world to replace human capital with assembly line production in the past. In those days, it was an absolute revolution. The company automated part of the production process, retrained or laid off redundant labor, and the results were not long in coming. Ford saved millions of dollars and time through automation, which he could then invest in further development. 

Let's return to the present, however. Due to the pandemic, many companies had to lay off employees or switch to working from home. hybrid work. Modern cloud tools like Microsoft Teams and Microsoft 365 have certainly helped address this, but the question of how to optimize business processes with a minimal number of employees is and always will be on the table. Therefore, companies from various industries are looking for ways to work even more efficiently. The answer could be the bogy of the Slovak economy and the darling of progressive entrepreneurs: automation. Just imagine how much time, energy, and money it can save you.

Process automation

 

Meet Microsoft Power Automate 

You can automate almost any activity you perform in your company today. Thanks to Microsoft Power Automate's unique cloud solution, you can now do it without any programming knowledge. Simplify data upload and sorting, approval processes (e.g., for vacation or sick days), document submission, sending informational or notification emails, remarketing, newsletter systems, and analysis of completed online campaigns.  

Microsoft Power Automate is a comprehensive and intelligent infrastructure that allows you to automate business and work processes. This cloud service simplifies workflows so that your employees can spend more time on important tasks. The service is available for computers, mobile devices, web, and within the Microsoft Teams platform.

Automation in Windows 11
What can Microsoft Power Automate do? 
  •  Automates workflows between applications and services 
  • Synchronize files 
  • Manages notifications and automates emails 
  • Collects, stores, and sorts data 
  • Using the API, it can connect to over 100 different sources and interfaces. 
  • It works with Microsoft applications, but also with all relevant services like Dropbox, Slack, Google, and many others. 

Microsoft Power Automate can also handle sending automatic reminders for overdue tasks, moving business data between systems on schedule, and even automating data calculations in Excel on your computer. 

How does Microsoft Power Automate work? 

The program uses flow technology, which automatically connects events and subsequent activities. The source and executor of these activities are the services and applications you use. Based on the information obtained, the most useful workflows are stored as templates and made available to other users as automated processes. Any user can create, use, and share such automated workflows. 

In the program, you define the initial conditions and their variants, executed actions, repetitions, timing, and other circumstances for realizing the desired task. You can also create macros. Then Microsoft Power Automate records your work so that it can be repeated automatically later. Although it may sound complicated, you will quickly get used to the program thanks to its pleasant and logically designed user interface.

Process automation

How do cloud flows work and what are they used for? 

Cloud flows enable the creation of automations that trigger automatically, instantly, or on a schedule. You are creating an action that is triggered by an event, such as receiving an email from a specific person or your company being mentioned on social media. Its goal is to connect multiple cloud or local services to your account so they can communicate with each other.  

They represent an effective solution for repetitive tasks. For example, instantly sending a reminder to a lagging team, requesting leave approval, an action in Teams or SharePoint solutions, and many others. Scheduled flows can automate tasks according to a schedule, such as daily data uploads to SharePoint or your database.

SharePoint

How do desktop flows work and what are they used for? 

Desktop flows automate tasks on the web or desktop using the Power Automate Desktop application. They allow for quick organization of documents, accurate extraction of data from websites, and storage in Excel or SharePoint. They will also help with desktop automation, which can become an autopilot for a new employee.  

How do business process flows work and what are they used for? 

By creating a flow for business processes, you can ensure that employees follow the same procedure every time they interact with a customer. In short, you can define a set of steps for users to follow, the adherence to which leads to the desired outcome. This way you save time spent on expensive training, get employees up to speed faster, and avoid mistakes and dissatisfied customers. Thanks to Flow, sales teams can also share their sales methods for better sales results.

Process automation

Who is Microsoft Power Automate suitable for? 

Thanks to the platform, anyone can create automated processes, from everyday users to IT professionals. You don't need any programming knowledge to use Microsoft Power Automate.. Only the most complex operations require minimal code. The service is suitable, for example, for companies operating in industries such as banking, retail, manufacturing, insurance, or healthcare.  

Don't postpone automation, it's not worth it 

According to a recent studies The company managed to reduce development costs and increase overall efficiency with the help of Microsoft Power Automate. The study notes over 3 years: 

  • Total return on investment of 199 % 
  • Employee time savings of $1.41 million with 50% productivity achieved 
  • 27.4% fewer errors due to automation 

What is the study's conclusion? Automate repetitive tasks and the rest with Microsoft Power Automate. Streamline repetitive tasks and processes in your company and focus attention where it's needed most.

Process automation

Work more effectively with Microsoft 365 

Take even more control of your work and rely on the integrated Microsoft 365 ecosystem. It is the ideal solution for modern businesses that value secure and understandable record-keeping.. V Opium Systems We specialize in developing applications for all components of Microsoft 365, including SharePoint.  

Don't worry about the system change. We will help you transition to Microsoft 365, including migration and adoption readiness.. We will train new users in your company, or we can design and implement solutions precisely according to your needs. There are a sea of possibilities, just dive in headfirst! 

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